State and local payroll tax registration.
Withholding, unemployment and local accounts in every jurisdiction you pay people in. We file them, chase the IDs until they land, and put the authorizations in place so payroll is never waiting on an agency.
What we register you for.
Every agency names its accounts differently. These are the ones that get opened.
The account the state withholding is reported and deposited against. Nine states have no income tax and issue none at all.
The account your SUI rate attaches to. It is also the one that generates the most notices when the rate changes and nobody applies it.
Where a locality taxes separately from the state. Pennsylvania alone runs on PSD codes tied to where each employee lives and works.
Power of attorney and third party administrator filings, so we can speak to the agency and file for you rather than routing every question back.
Most states issue two separate accounts and some combine them into one. Sixteen states add payroll taxes below the state level on top.
Every state, and what it takes.
Feel free to take a look at state or local jurisdictions, filtered by the state that you’re interested in.
Territories we also register in:
Or jump to a state:
No state matches that.
What happens after you tell us a state.
Five steps, and all five are ours. The only thing we need from you is a signature on the authorizations. Filing the application is the short part; the rest is why registrations get dropped.
Which accounts this state actually requires, including any local.
Submitted with the entity details and start date each agency asks for.
Authorizations so we can speak to the agency and file on your behalf.
Most of the work. Applications stall, get rejected, or arrive by post.
IDs, deposit schedules and rates into the system you already run.
Hiring in a new state?
We handle payroll tax registration end to end: the forms, the agency portals, and the follow-up. Tell us the states and we will come back with what each one needs, what it costs, and how long it takes.
- Pick as many states as you need. One is a normal request.
- You will see the accounts each state opens as you choose it.
- We confirm before anything starts. Nothing is filed off this form.
We will come back with what each state needs, what it costs, and how long it takes.
Common questions.
Can you register us in just one state?
Yes. One state is a normal engagement. Most people arrive with a specific gap rather than a plan for all fifty.
Do we need to register for one remote employee?
Usually, yes. Withholding generally follows where the work is done, and unemployment usually follows where the employee is based, so one remote hire can mean new accounts. Reciprocity agreements between some states change which state you withhold for.
What do you need from us to start?
Your entity details and FEIN, a current officer who can sign, the states, work addresses and the date you first paid wages in each. Then signatures on the authorizations. After that the follow-up is ours.
We already have accounts in some states. Can you take those over?
Yes. Existing accounts don’t need registering again. We add our access as your third party administrator or under a power of attorney. If a prior provider holds the logins and won’t release them, we recover access through the agency, which is quoted separately.
Who owns the accounts you register?
You do. Accounts are opened in your company’s name with your officer on file, and the logins are yours.
How far back can you register?
Back to the date you first paid wages in the state. Once the ID is issued, every quarter since then has to be filed, usually with penalties and interest on what was owed. We file those returns and ask for penalty relief where a route applies.
Should we close accounts we no longer use?
Generally, yes, once nobody works in that state. An open account expects returns, including zero returns, and keeps producing notices when they don’t arrive. Most agencies want any missing returns filed before they close an account.
What does it cost?
A flat fee per account, quoted before we start. Most states open separate withholding and unemployment accounts. Recovering an account someone else holds, or cleaning up a lapsed one, is priced separately, because it is a different amount of work.
Rather talk it through first?
Send the states and start dates, or just describe what you have found. We will tell you what is already late and what it takes to fix.